Speaker Settings

If you have a speaker or special guest coming to your event, you can create a speaker package for them that allows them to manage their attendance and upload key documents / assets.

To do this, first navigate to SETUP.

Scroll down to the ADVANCED table and check the box next to 3RD PARTY INVITES.

Next, navigate to TICKETS.

Click +UPLOAD BUTTON.

At this point you'll want to denote that you want your speakers to upload. For example, headshots, CVs, presentation slides, etc. For more information on this process, refer to Uploading Assets.

Once you've created all of your assets, you can go ahead and create your speaker package. Click +3RD PARTY PACKAGE.

The CREATE NEW 3RD PARTY PACKAGE window will appear. In PACKAGE NAME, create a name for your speaker package. Check the box next to APPLY 'SPEAKER SETTINGS' TO PACKAGE. Click SAVE.

The new package will appear in the panel to the right.

The package will function like a 3rd-party package or a ticket.

You can edit the name of the package at any time in the NAME textbox.

Click ADD BUTTONS to assign a registration button to this package.

The 3RD-PARTY REGISTRATION BUTTONS window will appear. 

For SELECT BUTTON, choose which registration button you want to assign the speakers to. I don't want the guest speakers to count towards my event headcount, so I made a separate registration button called 'Guest Speakers'. For more information on this process, refer to creating an event with 3rd party.

For QUANTITY, choose how many buttons you want to apply to this package. This package is for one speaker, but I want her to be able to bring a plus one if she so chooses, so I'm allotting 2 spots to this package.

For LOCATION, choose COORDINATOR PAGE.

Unless your speakers are sitting at a specific table, choose NO TABLE REQUIRED in the SELECT TABLE dropdown.

Click SAVE.

The PACKAGE DESCRIPTION is mandatory. Write a short description of the package including any key information for your speakers.

The COORDINATOR'S WELCOME TEXT is customized for speaker settings. Feel free to personalize this further to be relevant to your event.

For NUMBER AVAILABLE, type in the number of these packages you want to be available. Since this package is unique to a singular speaker, I will type 1.

It's most likely that you won't be charging speakers to attend, but if you are, you can type a number into PRICE.

Press SAVE once the speaker settings are accurate.

The speaker package you created will now appear in the TICKETS / 3RD PARTY PACKAGES window. Check the box underneath the envelope icon. This will make it available to invite your speakers via email.

At this point, you'll want to create your remaining speaker packages.

Once all your speaker packages are available, they'll appear here. At this stage, we'll be adding our upload document buttons to the speaker packages. Click any of the speaker packages to start.

The package will open up in a panel to the right. Click UPLOAD BUTTONS.

The UPLOAD BUTTONS window will appear. Check the box next to which assets you want to require for this speaker package, then press SAVE.

In the package, the UPLOAD BUTTONS button will now have a checkmark in it, denoting that buttons have been applied. Press SAVE within the package to save your changes.

Once you've added the relevant buttons to the remainder of your speaker packages, you can invite your speakers. For more information on that process, refer to Inviting 3rd Party Coordinators.

When the speaker logs into their ZenGRM account, they can upload their documents using the buttons to the left. If they've been allotted a plus one, they can add them under YOUR ATTENDEE LIST. For more information on navigating this page, refer to Managing Your Attendees | Curated List.

Thank you! If you have questions about this process, or any other features in ZenGRM, please reach out to support.