How can I determine whether a regular invite or a 3rd Party invite is appropriate for my event?

Regular Invites:

In ZenGRM you create Packages that you assign to Invites. If you assign the basic default Package of 'One Seat' (or one pass, one event access, one login etc.) to an Invite, this means that every individual who Accepts the Invite receives 'One Seat' (usually assigned to the individual invited). If you create a Package containing 5 seats (or logins, or passes) and assign that to an Invite, each individual who accepts the Invite will receive 5 seats (or logins etc.). One of those seats is for the invited individual, but then they can register up to four more people using their Your Registration page. (They can only add or delete additional guests. They cannot send ZenGRM invites to other guests using their Your Registration page.)

In a regular Invite, all seats in a Package are linked to the individual who received the Invite (the Primary Contact). If the Primary Contact declines their Invite, all remaining seats in their Invite are also automatically declined and removed from your event guest count. If they Accept the Invite, any subsequent contacts they assign to their available guest places are linked to them in the event Guest List (and in Seating, Check-In etc.).

Regular Invites are best when you expect that the individual(s) you send the Invite to will attend the event themselves, even if their Package allows them to register other guests who will accompany them.

2. 3rd Party Invites

If you create a Package of, say, 5 seats (or accesses, logins etc.) and assign that to a 3rd Party Invite, instead of selecting a Primary Contact to Invite, you select a Coordinator to assign to the Invite. The assumption is that this individual may not be attending the event themselves, but is in charge of deciding which five individuals will attend the event.

When they receive their Invite email, they are asked to confirm they are the Coordinator for that Invite and they are asked to create a password to log into ZenGRM to access their own Guest Coordinator page for that event. At these Guest Coordinator pages, they can add guests, invite guests, assign tags (you have created), upload their company logos, add additional Guest Coordinators, and (if activated by you) access a link to a dedicated registration page they can distribute for people to register themselves.

Any guests they add appear in your main event Guest List, grouped by their Invite name. Additionally, you as event manager can access each Guest Coordinator page yourself via the Event Status page or the Guest List.

3rd Party Invites are best when you want to nominate a specific individual to manage a group of seats or accesses to your event on behalf of another organization, like a Sponsor.